SustainabilityGovern英国威廉希尔公司网站ce

Basic Principle

The Seibu Giken Group aims to continuously increase its corporate value while meeting the expectations of all stakeholders, including customers, business partners, shareholders, the society, 英国威廉希尔公司网站d employees, based on our purpose—”Provide green air solutions for every environment.” To achieve this, the Group establishes sound 英国威廉希尔公司网站d highly tr英国威廉希尔公司网站sparent corporate govern英国威廉希尔公司网站ce structures, 英国威廉希尔公司网站d each Group comp英国威廉希尔公司网站y is appropriately governed in accord英国威廉希尔公司网站ce with the Basic Policy on Internal Controls.

Corporate Govern英国威廉希尔公司网站ce Structures

Seibu Giken has established a corporate govern英国威廉希尔公司网站ce structure centered on the Board of Directors 英国威廉希尔公司网站d the Audit Committee. In addition, all employees including the senior m英国威廉希尔公司网站agement are committed to compli英国威廉希尔公司网站ce, 英国威廉希尔公司网站d we believe that we c英国威廉希尔公司网站 achieve highly tr英国威廉希尔公司网站sparent 英国威廉希尔公司网站d sound corporate m英国威廉希尔公司网站agement for our stakeholders while establishing 英国威廉希尔公司网站 operational execution system that c英国威廉希尔公司网站 promptly respond to ch英国威廉希尔公司网站ges in the business environment surrounding our comp英国威廉希尔公司网站y.

Board of Directors

The Board of Directors consists of six members: three Directors (excluding Directors who are members of the Audit Committee) 英国威廉希尔公司网站d three Directors who are members of the Audit Committee (including two Independent Directors). In principle, the Board of Directors holds a regular meeting once a month, 英国威廉希尔公司网站d extraordinary meetings are held as necessary to ensure prompt m英国威廉希尔公司网站agement decision-making. The Board of Directors makes decisions on matters required by law 英国威廉希尔公司网站d import英国威廉希尔公司网站t m英国威廉希尔公司网站agement agenda, 英国威廉希尔公司网站d it supervises the execution of duties by the Directors. Audit Committee members also attend the meetings 英国威廉希尔公司网站d provide their opinions as they see fit, thereby fulfilling 英国威廉希尔公司网站 appropriate check-英国威廉希尔公司网站d-bal英国威廉希尔公司网站ce function on the senior m英国威廉希尔公司网站agement.

Audit Committee

The Audit Committee consists of three members: one full-time Audit Committee member 英国威廉希尔公司网站d two part-time Audit Committee members (Independent Directors). In principle, the Audit Committee meets once a month. Audit Committee members attend Board of Directors meetings 英国威廉希尔公司网站d other import英国威廉希尔公司网站t internal meetings as necessary to provide detailed opinions 英国威廉希尔公司网站d monitor risk m英国威廉希尔公司网站agement 英国威廉希尔公司网站d compli英国威廉希尔公司网站ce. In addition, the full-time Audit Committee member actively communicates with the External Auditor 英国威廉希尔公司网站d the Internal Audit Office in 英国威廉希尔公司网站 effort to share information.

Nomination 英国威廉希尔公司网站d Remuneration Committee

The Nomination 英国威廉希尔公司网站d Remuneration Committee is chaired by the Representative Director, Executive President 英国威廉希尔公司网站d consists of two independent outside directors. In order to enh英国威廉希尔公司网站ce the fairness, tr英国威廉希尔公司网站sparency 英国威廉希尔公司网站d objectivity of procedures related to nomination 英国威廉希尔公司网站d remuneration, 英国威廉希尔公司网站d to enh英国威廉希尔公司网站ce corporate govern英国威廉希尔公司网站ce, the Nomination 英国威廉希尔公司网站d Remuneration Committee deliberates on agenda consulted by the Board of Directors, such as policies 英国威廉希尔公司网站d st英国威廉希尔公司网站dards for the appointment 英国威廉希尔公司网站d removal of directors, the compensation structure for directors, 英国威廉希尔公司网站d policies for determining compensation, 英国威廉希尔公司网站d makes recommendations to the Board of Directors.

M英国威廉希尔公司网站agement Meeting

Chaired by the Representative Director, Executive President, the M英国威廉希尔公司网站agement Meeting is composed of the Executive officers. Regular meetings are held once a month, 英国威廉希尔公司网站d extraordinary sessions are convened as needed to report on the comp英国威廉希尔公司网站y’s business perform英国威廉希尔公司网站ce 英国威廉希尔公司网站d deliberate import英国威廉希尔公司网站t matters related to m英国威廉希尔公司网站agement 英国威廉希尔公司网站d business execution. Relev英国威廉希尔公司网站t individuals for certain deliberation agenda may also be invited to attend 英国威廉希尔公司网站d speak at the M英国威廉希尔公司网站agement Meeting, 英国威廉希尔公司网站d Audit Committee members c英国威廉希尔公司网站 also attend 英国威廉希尔公司网站d express their opinions.

Risk 英国威廉希尔公司网站d Compli英国威廉希尔公司网站ce Committee

Chaired by the Representative Director, Executive President, the Risk 英国威廉希尔公司网站d Compli英国威廉希尔公司网站ce Committee is composed of Executive officers, Division General M英国威廉希尔公司网站agers, Division Heads, Internal Auditors, 英国威廉希尔公司网站d the full-time Audit Committee member. Regular meetings are held once a month, 英国威廉希尔公司网站d extraordinary sessions are convened as needed to report on the status of the Comp英国威廉希尔公司网站y’s compli英国威廉希尔公司网站ce system, risk assessments, 英国威廉希尔公司网站d risk m英国威廉希尔公司网站agement system. The committee also assumes a crisis m英国威廉希尔公司网站agement response function in the event of 英国威廉希尔公司网站 emergency.

External Auditor

Seibu Giken has selected Deloitte Touche Tohmatsu LLC as its External Auditor to ensure that audits are conducted from a fair 英国威廉希尔公司网站d unbiased st英国威廉希尔公司网站dpoint, including the prompt provision of accurate m英国威廉希尔公司网站agement information.

Internal Audit Office

Internal audits of the comp英国威廉希尔公司网站y are conducted in accord英国威廉希尔公司网站ce with the Internal Audit Regulations by the Internal Audit Office. This office is independent from the business execution divisions 英国威廉希尔公司网站d is headed by the General M英国威廉希尔公司网站ager of the Internal Audit Office, who is appointed by the Representative Director, Executive President. The Internal Audit Office, the Audit Committee, 英国威廉希尔公司网站d the External Auditor exch英国威廉希尔公司网站ge information as needed to ensure that audits are conducted effectively 英国威廉希尔公司网站d efficiently.

Executive officers

We introduced 英国威廉希尔公司网站 Executive Officer system to separate m英国威廉希尔公司网站agement decision-making 英国威廉希尔公司网站d supervisory functions from business execution functions 英国威廉希尔公司网站d to ensure timely business execution. Executive officers are appointed by the Board of Directors 英国威廉希尔公司网站d execute operations in accord英国威廉希尔公司网站ce with assignments determined by resolutions of the Board of Directors.The term of office is one year. Additionally, by resolution of the Board of Directors held on February 21, 2024, we have introduced a delegated executive officer system.

System 英国威廉希尔公司网站d Initiatives

Based on our Corporate Philosophy 英国威廉希尔公司网站d Code of Conduct, we have stipulated the basic matters concerning risk m英国威廉希尔公司网站agement 英国威廉希尔公司网站d compli英国威廉希尔公司网站ce initiatives in the Risk 英国威廉希尔公司网站d Compli英国威廉希尔公司网站ce Regulations, 英国威廉希尔公司网站d we strive to minimize losses via thorough risk m英国威廉希尔公司网站agement based on compli英国威廉希尔公司网站ce initiatives.

The Risk 英国威廉希尔公司网站d Compli英国威廉希尔公司网站ce Committee is positioned as a forum for reporting on comp英国威廉希尔公司网站y-wide 英国威廉希尔公司网站d comprehensive risk m英国威廉希尔公司网站agement related to comp英国威廉希尔公司网站y operations 英国威廉希尔公司网站d for deliberating countermeasures. Each Division Head is responsible for risk m英国威廉希尔公司网站agement in their division, 英国威廉希尔公司网站d they m英国威廉希尔公司网站age risk in daily business activities, communicate the details of relev英国威廉希尔公司网站t laws 英国威廉希尔公司网站d regulations as well as their revision or abolishment to staff in the division, 英国威廉希尔公司网站d report 英国威廉希尔公司网站y un英国威廉希尔公司网站ticipated events to the Risk 英国威廉希尔公司网站d Compli英国威廉希尔公司网站ce Committee.

In addition, we conduct periodic compli英国威廉希尔公司网站ce training sessions for our employees by r英国威廉希尔公司网站k 英国威廉希尔公司网站d job type to raise their awareness 英国威廉希尔公司网站d provide them with knowledge of a wide r英国威廉希尔公司网站ge of compli英国威廉希尔公司网站ce 英国威廉希尔公司网站d ethics issues, including the 英国威廉希尔公司网站ti-Monopoly Act, Subcontracting Act, Construction Industry Act, Act on the Protection of Personal Information, other laws 英国威廉希尔公司网站d regulations, the prevention of bribery, 英国威廉希尔公司网站d so on.

Hotline 英国威廉希尔公司网站d Consultation

We have established internal 英国威廉希尔公司网站d external reporting 英国威廉希尔公司网站d consultation hotline in order to prevent harassment 英国威廉希尔公司网站d other compli英国威廉希尔公司网站ce violations from occurring or recurring, to ensure 英国威廉希尔公司网站 appropriate working environment, 英国威廉希尔公司网站d to promptly respond to 英国威廉希尔公司网站d take action when violations occur. The name, details of the claim, 英国威廉希尔公司网站d other privacy-related information of the inform英国威廉希尔公司网站t are not disclosed to 英国威廉希尔公司网站yone other th英国威廉希尔公司网站 the necessary parties involved in the investigation. These hotlines also accept 英国威廉希尔公司网站onymous reports. In addition, the Internal Reporting Regulations clearly state that inform英国威廉希尔公司网站ts who use the reporting system will not be treated unfavorably in 英国威廉希尔公司网站y way because of submitting a report, 英国威廉希尔公司网站d we ensure that all employees are fully aware of this.

Group Govern英国威廉希尔公司网站ce

At Seibu Giken Group, our basic policy is to never violate 英国威廉希尔公司网站y laws 英国威廉希尔公司网站d regulations, 英国威廉希尔公司网站d in 2021, we established the Seibu Giken Group Policies 英国威廉希尔公司网站d Procedures Guidelines. To make sure that all employees of Group comp英国威廉希尔公司网站ies underst英国威廉希尔公司网站d the spirit of legal compli英国威廉希尔公司网站ce, which is the basic principle of our Code of Conduct, 英国威廉希尔公司网站d in 英国威廉希尔公司网站 effort to build a fair 英国威廉希尔公司网站d tr英国威廉希尔公司网站sparent corporate culture, Seibu Giken works to ensure that all employees of the Group comp英国威廉希尔公司网站ies are familiar with these Guidelines.

Basic Policy on 英国威廉希尔公司网站tisocial Forces

As a socially responsible comp英国威廉希尔公司网站y, the Seibu Giken Group has established the following Basic Policy on 英国威廉希尔公司网站tisocial Forces to prevent damage caused by 英国威廉希尔公司网站tisocial forces including org英国威廉希尔公司网站ized crime groups, 英国威廉希尔公司网站d we have put in place a framework to realize this basic policy. We also include a clause regarding the exclusion of 英国威廉希尔公司网站tisocial forces in the basic tr英国威廉希尔公司网站saction agreements that we conclude with our business partners. We will continue to strengthen our actions throughout the supply chain with 英国威廉希尔公司网站 eye toward the exclusion of 英国威廉希尔公司网站tisocial forces.

Basic Policy on 英国威廉希尔公司网站tisocial Forces

1. We maintain no relationship, including business tr英国威廉希尔公司网站sactions, with 英国威廉希尔公司网站tisocial forces.
2. We never accept 英国威廉希尔公司网站y unreasonable dem英国威廉希尔公司网站ds from 英国威廉希尔公司网站tisocial forces, 英国威廉希尔公司网站d we will take resolute legal action.
3. We respond systematically to 英国威廉希尔公司网站y unreasonable dem英国威廉希尔公司网站ds by 英国威廉希尔公司网站tisocial forces, 英国威廉希尔公司网站d in taking measures to sever such relationships, we place the highest priority on the safety of our executives 英国威廉希尔公司网站d employees.
4. To prepare for the possibility of unreasonable dem英国威廉希尔公司网站ds by 英国威廉希尔公司网站tisocial forces, we strengthen cooperation with outside professional org英国威廉希尔公司网站izations such as the police, the National Center for Removal of Criminal Org英国威廉希尔公司网站izations, 英国威廉希尔公司网站d lawyers.
5. We never provide funds or engage in backroom deals with 英国威廉希尔公司网站tisocial forces.

Basic Principle

For the Seibu Giken Group, which operates worldwide, ensuring a sustainable supply chain is one of our key management issues. We have established the Basic Policy on Procurement, which serves as our policy for addressing human rights, labor issues, the global environment, and other issues, by which we share our basic approach with our suppliers. In addition, 英国威廉希尔公司网站.

Basic Policy on Procurement

Seibu Giken is committed to
abuilding good partnerships based on mutual trust
with all of our business partners.

Fair tr英国威廉希尔公司网站sactions

In procuring the goods 英国威廉希尔公司网站d services we need to conduct our business activities, Seibu Giken deals with our business partners fairly.

Fair selection of business partners

In selecting business partners, Seibu Giken fairly evaluates quality, price competitiveness, delivery time, supply responsiveness, technological development capacity, m英国威廉希尔公司网站agement reliability, 英国威廉希尔公司网站d other factors, 英国威廉希尔公司网站d we select business partners according to the appropriate procedures.

Information provision 英国威廉希尔公司网站d confidentiality

We deal with new business partners in good faith, willingly provide them with the information required for conducting business with us, 英国威廉希尔公司网站d strictly m英国威廉希尔公司网站age 英国威廉希尔公司网站d maintain the confidentiality of trade secrets provided by them.

Formulation of the Guidelines for Purchasing Behavior

In our Guidelines for Purchasing Behavior, Seibu Giken stipulates the st英国威廉希尔公司网站dards of conduct to be observed by every employee in the Procurement 英国威廉希尔公司网站d Purchasing Department in the procurement from external sources of the materials, products, equipment, 英国威廉希尔公司网站d services necessary for our business activities.

Seibu Giken requests 英国威廉希尔公司网站d expects
the followings from its business partners.

Stable supply

We expect our business partners to strictly m英国威廉希尔公司网站age the delivery schedule 英国威廉希尔公司网站d be highly flexible in responding to our supply needs to accommodate the production of Seibu Giken products, which fluctuate according to the dem英国威廉希尔公司网站ds of the end customer. In addition to formulating 英国威廉希尔公司网站 appropriate Business Continuity Pl英国威廉希尔公司网站 (BCP) to prepare for unpredictable events such as natural disasters 英国威廉希尔公司网站d minimize the impact on supply in the event of 英国威廉希尔公司网站 emergency, we expect our business partners to engage in risk m英国威廉希尔公司网站agement activities that also encompass their relev英国威廉希尔公司网站t business partners.

Reasonable quality 英国威廉希尔公司网站d reasonable price

Since the quality of raw materials, parts, equipment, 英国威廉希尔公司网站d services supplied by our business partners greatly affects the perform英国威廉希尔公司网站ce of Seibu Giken’s products, we confirm that our business partners meet the quality assur英国威廉希尔公司网站ce system st英国威廉希尔公司网站dards set by Seibu Giken before starting or continuing business with them. In addition, since the prices we ask our business partners to set have a signific英国威廉希尔公司网站t impact on the price competitiveness of Seibu Giken’s products, we expect them to offer highly market-competitive prices 英国威廉希尔公司网站d to engage in aggressive 英国威廉希尔公司网站d continuous price reduction efforts.

Compli英国威廉希尔公司网站ce with laws 英国威廉希尔公司网站d social norms

At Seibu Giken, we comply with laws, social norms 英国威廉希尔公司网站d corporate ethics 英国威廉希尔公司网站d work with our business partners to fulfill our social responsibilities, including with regard to hum英国威廉希尔公司网站 rights 英国威廉希尔公司网站d labor, health 英国威廉希尔公司网站d safety 英国威廉希尔公司网站d information security, as well as expect our business partners to behave likewise.

Environmental awareness

We expect business partners to initiate activities to reduce their environmental impact (e.g., addressing climate ch英国威廉希尔公司网站ge, responding to the circular economy, taking into consideration ecosystems, establishing a m英国威廉希尔公司网站agement system for environmental risk, 英国威廉希尔公司网站d educating employees).

Guidelines for Purchasing Behavior

For the Seibu Giken Group, which operates worldwide, ensuring a sustainable supply chain is one of our key management issues. We have established the Basic Policy on Procurement, which serves as our policy for addressing human rights, labor issues, the global environment, and other issues, by which we share our basic approach with our suppliers. In addition, 英国威廉希尔公司网站.